RFP/Bidding

EMAIL RFP BIDS:   Until further notice, due to COVID-19, RFP Proposals may be submitted by email  in one (1) PDF format file.  The size should be kept to a minimum.  Approval to email these requests must come from the Department Director or Elected Official to the Commissioners Office.   The due by dates will remain in effect and the folder of bids will be opened on the date listed on the RFP.

Rockingham County is seeking proposals for services/products. As of 10/18/2017, all new RFPs are available through our agency listing on Public PurchaseThe individual Public Purchase RFP links will be in the table below.  

County equipment that is declared surplus and available for bid/sale will also be listed in the table below as downloadable PDF documents.

Vendor Mailing List: Beginning in the fall of 2017, Rockingham County will be transitioning from mail/email RFP notifications to using Public Purchase.  Once the transition is complete, RFP documents will no longer be posted on our website, nor will we maintain a mailing list.  Vendors are highly encouraged to sign up for a free account on Public Purchase and register for Rockingham County’s RFPs as soon as possible to avoid missing any of our future RFPs.

Bid Openings and Awards: Proposals will be opened publicly at a regularly scheduled Board of Commissioners meeting, indicated on the RFP (schedule subject to change). After a thorough review of the proposals received, a bid award will be scheduled for a future Board of Commissioners meeting, usually within a few weeks.  Board of Commissioners meeting dates and agendas are posted on the “Upcoming Events” section on the left of each page. Once a bid is awarded, the department requesting the proposals will notify each bidder of the result. Additionally, updates are added to the website, typically within one day after the award.

RFP Results: 

2020-RFP Results

2019-RFP Results

2018 RFP Results
2017 RFP Results
2016 RFP Results

Notice to bidders: If mailing through UPS, FedEx, or other carrier, please ensure the name of the RFP you are responding to is clearly marked on the outside of the carrier envelope/package. Items not clearly marked as an RFP may be opened with regular mail and could be invalidated/rejected.

Sealed Bids Due
(all times are EST/EDT)
Link
08/31/2020 by 3:00pmOnboarding Software
08/24/2020 by 3:00pm : OPEN date only has been moved to 9/2/2020 @ 8:30am. Bids remain due by 8/24/2020 @ 3:00pm.Janitorial Products
08/17/2020 by 3:00pmSpecial Wash and Wear Uniform, RCSO
08-28-2020 by 3:00pmInmate Personal Care Items, Department of Corrections
08/31/2020 by 3:00pmConcealable/Tactical Body Armor, Sheriff's Office
08/31/2020 by 3:00pmFY2021 Radio Site Generators, Sheriff's Office
8/24/2020 by 3:00pm: OPEN date only has been changed to 9/2/2020 @ 8:30am. Bids remain due by 8/24/2020 @ 3:00pm.FY2021 Vehicle Upfit Equipment, Sheriff's Office
08/24/2020 by 3:00pm. OPEN date only has been changed to 9/2/2020 @ 8:30am. Bids remain due by 8/24/2020 3:00pm.Uniforms and Equipment, Rockingham County Sheriff's Office
8/03/2020 by 3:00pm2020 Vehicles - Rockingham County
08/10/2020 by 3:00pmSubmersible Sewage Pump
07/27/2020 by 3:00pmCopiers
07/27/2020 by 3:00pmAscom i63
07/24/2020 by 3:00pm (Mandatory site visit Wednesday, 7/08/2020 at 9:30am)Fernald Mechanical Room Ventilation
07/10/2020 by 3:00pmX-Ray, ECG, Doppler & Ultrasound Services 12/15/2020 to 12/14/2023 (RCRNC)
07/10/2020 by 3:00pmLaboratory Services 01/01/2021 to 12/31/2023 (RCRNC)
06/29/2020 by 3:00pmIT - 03065 Subscriptions
06/29/2020 by 3:00pmIT - Forticare
06/22/2020 by 3:00pm Legal Notice: Invitation to Bid/Surplus Equipment-Vehicles
06/29/2020 by 3:00pmAddendum Paper and Plastic Products
06/29/2020 by 3:00pmPaper and Plastic Products
06/29/2020 by 3:00pm (Mandatory site visit Thursday, 06/18/2020 at 9:30am)Kitchen and HVAC Replacements
06/22/2020 by 3:00pm (Mandatory site visit Thursday, 06/11/2020 at 9:30am)Trane Chiller-Leak Check and Repair

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