EMAIL RFP BIDS: Until further notice, due to COVID-19, RFP Proposals should be submitted by email in one (1) PDF format file. The size should be kept to a minimum. Approval to email these requests must come from the Department Director or Elected Official to the Commissioners Office. The due by dates will remain in effect and the folder of bids will be opened on the date listed on the RFP.
Rockingham County is seeking proposals for services/products. As of 10/18/2017, all new RFPs are available through our agency listing on Public Purchase. The individual Public Purchase RFP links will be in the table below.
County equipment that is declared surplus and available for bid/sale will also be listed in the table below as downloadable PDF documents.
Vendor Mailing List: Beginning in the fall of 2017, Rockingham County will be transitioning from mail/email RFP notifications to using Public Purchase. Once the transition is complete, RFP documents will no longer be posted on our website, nor will we maintain a mailing list. Vendors are highly encouraged to sign up for a free account on Public Purchase and register for Rockingham County’s RFPs as soon as possible to avoid missing any of our future RFPs.
Bid Openings and Awards: Proposals will be opened publicly at a regularly scheduled Board of Commissioners meeting, indicated on the RFP (schedule subject to change). After a thorough review of the proposals received, a bid award will be scheduled for a future Board of Commissioners meeting, usually within a few weeks. Board of Commissioners meeting dates and agendas are posted on the “Upcoming Events” section on the left of each page. Once a bid is awarded, the department requesting the proposals will notify each bidder of the result. Additionally, updates are added to the website, typically within one day after the award.
Notice to bidders: If mailing through UPS, FedEx, or other carrier, please ensure the name of the RFP you are responding to is clearly marked on the outside of the carrier envelope/package. Items not clearly marked as an RFP may be opened with regular mail and could be invalidated/rejected.